topic Re: Inactive Users in Application Development and Automation Discussions

Inactive Users

Former Member — Thu, 07 Feb 2008 14:28:39 GMT

What is best practice to follow once we determine invalid users in the system and WHY?

1. We delete them from the system

2. We change the validity date

3. We lock them (I guess this counts for the license at the final audit)

Re: Inactive Users

Former Member — Thu, 07 Feb 2008 14:43:19 GMT

1. We delete them from the system

Does not make sense - you do not know if the user is on holiday or maternity leave ?

2. We change the validity date

Does not make sense also.

3. lock them (I guess this counts for the license at the final audit)

Lock inactive users on regular basis and contact business units for such accounts.

Locked accounts do not count for license audit.

Re: Inactive Users

Former Member — Thu, 07 Feb 2008 14:58:30 GMT

There have been a number of discussions around this topic already. If you search for "user delete license" you will find a lot to start with.

One of those which I remember:

Cheers,

Julius

Re: Inactive Users

Former Member — Mon, 11 Feb 2008 07:15:55 GMT

Hi Sam,

On a periodic basis security check should happen in the system, because for every license there will be restricted number of users to be created.

Based on the users profile we classify them in different types of Users Groups, to assign the users into a particular group, we use the tcode: USMM

If the user is no longer using his/her user account then it doesn't make sense to keep that account. Best way is to delete the account and mean while we need the check for how many user who can permit in your system.

For SAP System Measurement guide please go through the link:

http://service.sap.com/licenseauditing

-> Named User Measurement-> Documentation.->SAP System Measurement Guide (Version 7.0)

Thanks,

Mudukana

Re: Inactive Users

Former Member — Mon, 11 Feb 2008 08:18:35 GMT

Pls do as Julius suggested.

It is bad practice to delete userid's and they do not count for licence fee pls look at the other threads.